Bookkeeping & encoding
Outsourced bookkeeping in Belgium
Free your team from data entry. We book your purchase invoices, sales invoices and credit notes directly in your accounting software, following the PCMN (Belgian chart of accounts) and your conventions, with a systematic four-eyes check.
01Bookkeeping & encoding
What you gain
- Up to 55 % cheaper
- A cost per document, with no payroll charges and no holiday cover to arrange.
- Peaks absorbed
- Year-end closings, VAT quarters, backlogs: we scale up the team within days.
- Measured quality
- Error rate tracked every month, with a report sent to your accountant.
- You stay in control
- Unclear items are flagged, never guessed.
02Bookkeeping & encoding
What we take care of
- 01Booking of purchase and sales invoices
- 02Allocation according to the PCMN and your analytical codes
- 03Handling of VAT codes and reverse-charge cases
- 04Creation and updating of supplier/customer records
- 05List of missing or unclear documents
- 06Monthly activity report
Software we work with
- Bob 50
- Winbooks
- Exact Online
- Yuki
- Odoo
- Octopus
- Horus
- Popsy
- Silverfin
A test month. We post one real month. You compare it with your own work before deciding.
No commitment. Monthly contract, cancel with one month’s notice.
Guaranteed turnaround. On Dossier Rescue: 10 working days or a partial refund.
03FAQ
Frequently asked questions
How much does it cost to book an invoice?
From €0.80 excl. VAT per sales invoice and €1.10 per purchase invoice, with an automatic discount above 500 documents per month.
Do you work in our software?
Yes, we work with a personal user account in your software, with no exports and no double entry.
What happens if a document is unclear?
The document is put on hold and you receive a clear question in the portal. Nothing is booked blindly.
04Services
Related services
- 01Bank reconciliation & CODAProcessing of CODA statements, payment matching and follow-up of open items.€0.15
- 02VAT return preparationVAT returns, customer listing and EC sales list, ready for approval.€45
- 03Year-end closing supportSchedules, depreciation, inventory and review files for faster closings.€22
- 04Peppol e-invoicing deskSending, receiving and tracking your Peppol invoices, mandatory for B2B since 2026.€29
05Guides
Practical guides
- Peppol e-invoicing in Belgium: what changes in 2026Who is affected, what you need in place, and what the mandate changes for your bookkeeping.
- What does in-house bookkeeping really cost?The salary is only the visible part. The full calculation, line by line.
- Outsourcing your accounting: how to do it without losing controlWhat you can hand over, what you keep, and the questions to ask before signing.
- Belgian VAT returns: deadlines, calendar and common pitfallsWhich deadlines apply to your business, what to file alongside the return and how to prepare every period without a last-minute rush.
- CODA files: how to automate bank reconciliationThe Belgian bank statement format explained simply, and a method to match payments without spending your evenings on statements.